Skip Navigation
This table is used for column layout.
Village Council Minutes 11-10-05
M IN U T E S

The Village of Evendale
Regular Council Meeting
November 10, 2005



The Village of Evendale held a Public Hearing to consider two text amendments to the Zoning Code. One will delete Section 1248.08, Subsections (a)(19) of the listed permitted uses and (b)(4) of the listed conditional uses in the Heavy Commercial District concerning automotive service stations and the second will add rental and sales of construction machinery, tools and equipment to permitted uses in the Industrial Truck Center (Section 1250.08(a)). There was no discussion. A motion to close the public hearing was made by Mrs. Hartman, seconded by Mr. Vonderhaar and unanimously approved.

The Village of Evendale held its Regular Council Meeting. The meeting was called to order by Mayor Don Apking. Upon roll call, the following council members were present: Mr. Bill Puthoff, Jr., Mr. Stiney Vonderhaar, Mr. Jeff Albrinck, Mrs. Carolyn Smiley-Robertson, Mr. Chris Schaefer and Mrs. Catherine Hartman. Also present were: Village Solicitor, Tim Burke; Chief Fiscal and Accounting Officer, George Snyder; Recreation Director, Dave Nichols; Village Engineer, James Jeffers; Fire Chief, John Vail;  Assistant to the Mayor, Jack Cameron; Economic Director, Linda Fitzgerald and Village Clerk, Michelle Ficke.

Mayor Apking presented the consent calendar. Mayor Apking asked for a motion to accept the consent calendar consisting of the October 13, 2005 Council Meeting Minutes; CFO Report for October, 2005; Tax Administrator’s Report for October, 2005; current Departmental Reports and the Treasurer’s Report for October, 2005. A motion to accept the consent calendar was made by Mr. Albrinck seconded Mr. Vonderhaar and unanimously approved.

Mayor Apking gave the Mayor’s Report. Mayor Apking commented on the grading along Glendale-Milford Road and Reading Road for the new Anchor development. He stated that he walked the property with Colin McCormick, a contractor on the site, last week. Mayor Apking also stated that there was a woman at the Meet and Greet on Monday night who spoke about the Cunningham bones that they found on the property where the development is being constructed and that it was very interesting. He also congratulated Jeff Albrinck, Stiney Vonderhaar and Doug Lohmeier for their election to the council. An organizational council meeting will be held on December 1 at 8:00 pm to formally swear in the members of council and appoint president of council and vice-mayor and form council committee appointments. Mayor Apking thanked Catherine Hartman for her twelve years of service on Council and would like to have a reception for her before the organizational council meeting on December 1st.

Mr. Schaefer reported on his council committee meeting. He stated that there was extensive discussion about the Drug Policy and that Gary Goosman gave a report on Gorman Farm.

Mr. Albrinck gave the Finance Report and Recreation Report. He stated that the financial audit for 2003-2004 which was conducted by Plattenburg and Associates has been successfully completed, filed and accepted by the Auditor of the State of Ohio.  It is on file with the Chief Fiscal and Accounting Officer if anyone would like to review it.

Mr. Albrinck announced that there would be a meeting at the Recreation Center on Tuesday, December 6 at 7:00 pm. This is an open meeting concerning the trails. He said the Halloween Fest was attended by 650 people and that the Turkey shoot would take place on Saturday, November 12 at 10:00 am.

Mayor Apking stated that the Chamber of Commerce Christmas Dinner will be held on December 7th at St. Rita’s School for the Deaf.

Gary Goosman reported on Gorman Heritage Farm. The GHF Foundation was given two grants for $10,000 each for expanded composting and new curriculum. There were 18,000 visitors to the farm this year and he is pleased with the turnouts and media coverage. The first week in December the farm will have Christmas trees for sale; premier Frazier firs from North Carolina. The farm is also working with the Recreation Department on plans for trails to connect Cooper road with Briton Trail. There is a volunteer appreciation Pot Luck scheduled for Wednesday November 16th. There were 10,000 volunteer hours worked at the farm this year; the equivalent of five full time people. Volunteer training session are currently going on.
Mayor Apking presented Ordinance #05-45, ORDINANCE AMENDING SECTION 258.141 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE, DECLARING A DRUG-FREE WORKPLACE POLICY AND THE PROCEDURES FOR ENFORCING SUCH A POLICY. Mr. Schaefer explained that Chief Foust said that all employees must be tested and the policy must apply to all employees to receive the benefits. It will go into effect January 1. A motion to read Ordinance #05-45 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking stated that this is a Second Reading of Ordinance #05-45.

Mayor Apking presented Ordinance #05-46 ORDINANCE REGULATING VICIOUS AND DANGEROUS ANIMALS BY AMENDING SECTION 618.18 AND ADOPTING SECTION 618.19 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. Mr. Schaefer recommended that this be a second reading of the Ordinance since there is no reason to pass it as an emergency. A motion to read Ordinance #05-46 by title only was made by Mrs. Hartman, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared this the Second Reading of Ordinance #05-46.

Mayor Apking presented Ordinance #05-50, AN ORDINANCE AMENDING THE ZONING CODE OF THE VILLAGE OF EVENDALE BY DELETING SUBSECTIONS 1248.08(a)(19) and (b)(4) AND AMENDING SECTION 1248.08 BY ADOPTING SUBSECTION 1250.08(a)(10), ALL RELATING TO MOTOR VEHICLE SALES, LEASING, RENTAL AND AUTOMOTIVE SERVICES AND DELCARING AN EMERGENCY. Mr. Schaefer explained that Planning Commission is trying to clean up the zoning code and that this change simply clarifies a section regarding automotive service stations that was in two sections and created a small conflict. A motion to read Ordinance #05-50 by title only was made by Mrs. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #05-50 was made by Mrs. Hartman, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ordinance #05-50 as an emergency was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ordinance
#05-50 adopted as an emergency measure.

Mayor Apking presented Ordinance #05-51, ORDINANCE TO AMEND CHAPTER 1614 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE AND PROVIDING MEANS FOR THE AUTOMATIC EXTINGUISHMENT OF FIRE, FIRE ALARM, AND VENTILATION EQUIPMENT IN BUILDINGS OR PARTS OF BUILDINGS WHICH BECAUSE OF THEIR SIZE, CONSTRUCTION OR OCCUPANCY OR LACK OF SUITABLE PROTECTIVE EQUIPMENT CONSTITUTE A SPECIAL FIRE HAZARD TO LIFE OR PROPERTY, OR AN EXCESSIVE BURDEN UPON THE FIRE EXTINGUISHING FACILITIES OF THE FIRE DEPARTMENT AND DECLARING AN EMERGENCY. John Vail said that there was a miscommunication between the Fire Department and Tim Burke’s office and this Ordinance corrects that mistake. Tim Burke explained that on page three of the ordinance there was a sentence in section 1614.04 (b) (3) that should have been in (b) (1). A motion to read Ordinance #05-51 by title only was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #05-51 was made by Mr. Puthoff, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ordinance #05-51 as an emergency was made by Mrs. Hartman, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ordinance #05-51 adopted as an emergency.

Mayor Apking presented Ordinance #05-52, ORDINANCE MAKING ANNUAL APPROPRIATIONS FOR CURRENT EXPENSES AND FOR THE FISCAL YEAR ENDING DECEMBER 31, 2006 AND DECLARING AN EMERGENCY.
Mr. George Snyder, Chief Fiscal and Accounting Officer stated that this is the preliminary 2006 budget and that there will be a public hearing on the budget at the December 8th Council Meeting. A motion to read Ordinance #05-52 by title only was made by Mr. Schaefer, seconded by Mrs. Hartman and unanimously approved on roll call. Mayor Apking declared this a First Reading of Ordinance #05-52.

Mayor Apking presented Ordinance #05-53, AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH MARKETING DEVELOPMENTS, INC. (“MDI”) FOR THE PREPARATION OF A MARKET ANALYSIS, STRATEGIC INVESTMENT/REINVESTMENT PLANNING AND MARKETING PLAN FOR THE VILLAGE OF EVENDALE, PROVIDING AN APPROPRIATION FOR SUCH CONTRACT AND DECLARING AN EMERGENCY. Mayor Apking stated the he is setting up a small committee to look at what we want to do with this. The committee will consist of John Perazzo, Dick Shaffer, Chris Schaefer, Jeff Albrinck, Jack Cameron and Don Apking.


Mayor Apking said that they wanted to ensure this has substance to show what we want Evendale to look like twenty years from now. We will need to re do the zoning code and need a plan to follow and we need to know how we want to utilize the land. Mrs. Smiley-Robertson said we tried to find a company to help us brand the Village. She feels this firm’s plan is more of an economic development plan and that Poggemeyer has already done this. She also said that this company’s strength is economic development and that’s what they focused on.  A motion to read Ordinance #05-53 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared this the First Reading of Ordinance #05-53.

Mayor Apking presented Ordinance #05-54, AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH EDWARDS & KELCEY TO DEVELOP AN ACCESS MANAGEMENT PLAN, AND APPROPRIATE THE FUNDS NECESSARY FOR SAID CONTRACT AND DECLARING AN EMERGENCY. Mayor Apking said that we need an expert to tell us how to move traffic through the village efficiently and make it look good, too. He suggested that council give input to Jack and Linda. Mr. Schaefer said that council needed to pass this ordinance now because they made a commitment to the Inwood Drive residents and businesses in conjunction with what Anchor is doing now. Mr. Albrinck said that we need to decide the scope that we want and negotiate from there. Mayor Apking suggested that they discuss it as a group. Mr. Burke said that the Ordinance has enough flexibility in it that if council passes it they can decide the scope before the Mayor enters into contract with the company. Mrs. Smiley-Robertson said we already have information in Option 1 and need to streamline the cost.   Mr. Burke recommended moving forward recognizing that the Mayor must be satisfied with the terms of the contract before entering into it. A motion to read Ordinance #05-54 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #05-54 was made by Mrs. Smiley-Robertson, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #05-54 was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #05-54 adopted as an emergency.


Mayor Apking presented Ordinance #05-55, TRANSFERRING FUNDS AND APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS DECLARING AN EMERGENCY. A motion to read Ordinance #05-55 by title only was made by Mr. Puthoff, seconded by Mrs. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #05-55 was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ordinance #05-55 as an emergency was made by Mr. Puthoff, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ordinance #05-55 adopted as an emergency measure.

Mayor Apking presented Resolution #05-13, RESOLUTION ADOPTING A HAMILTON COUNTY NATURAL HAZARD MITIGATION PLAN. A motion to read Resolution #05-13 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Resolution #05-13 was made by Mr. Vonderhaar, seconded by Mrs. Hartman and unanimously approved on roll call. A motion to adopt Resolution #05-13 was made by Mr. Puthoff seconded by Mrs. Hartman and unanimously approved. Mayor Apking declared Resolution #05-13 adopted.  

Other Items included:

James Jeffers explained that Sherbrooke Drive’s resurfacing should be completed by Thanksgiving.

Mr. Vonderhaar said that Chris Dyer was honored at Evendale Elementary with an artist rendering and a memorial was dedicated at Princeton High School this past week.

Mr. Puthoff said that the plans for the new Evendale Elementary school will go before Planning Commission at a meeting Tuesday, November 15th at 6:00.

Mayor Apking thanked Mrs. Hartman for twelve years of service on council. She said that it went fast, she learned a lot and it was a great experience.

Mr. Schaefer commented on the number of trees being taken out along the Mill Creek and that they left fewer trees than expected. Mr. Burke suggested that now is the time to deal with this if there is an issue. Mayor Apking said that he would go over with Stiney to the construction site on Friday and address the issue of the trees. Doug Lohmeier asked if they could clean out the log jams in the Mill Creek while the equipment is here. The Corp of Engineers would have to approve something like that so it was not possible.

Mayor Apking announced that the Health Insurance for Village Employees will be changing from Humana to Medical Mutual. The employees won’t see any change in coverage but the Village will save approximately $75,000. Mrs. Smiley-Robertson said that the Finance committee discussed this at great length in detail and recommends the change in insurance companies.

Mr. Puthoff thanked Catherine Hartman for her twelve years on Council and said he enjoyed working with her.

There being no further business to come before council, a motion to adjourn was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved. Council adjourned at 7:55 pm.


                                                _______________________
                                                Mayor
Attest:



__________________________
Village Clerk